Student Database With Mail Merge in MS Excel

 Student Database With Mail Merge

Here's a simple way to create a Student Database and use Mail Merge in Microsoft Excel:

1. Open Microsoft Excel.
2. Go to a new blank worksheet.
3. In cell A1, type "Name".
4. In cell B1, type "Email".
5. In cell C1, type "Program".
6. In cell D1, type "Year".
7. In cell E1, type "Contact Number".
8. In cell A2, type the first name of a student.
9. In cell B2, enter the student's email address.
10. In cell C2, enter the program the student is enrolled in.
11. In cell D2, enter the year of study for the student.
12. In cell E2, enter the student's contact number.
13. Repeat steps 8 to 12 for each student that you want to add to the database.
14. Save the Excel sheet as a .csv file (File > Save As > CSV (Comma-delimited))
15. Open Microsoft Word.
16. Go to Mailings > Start Mail Merge > Email Messages.
17. Select the .csv file that you saved in step 14 as the data source for the mail merge.
18. Use the Mail Merge fields to customize the email for each student. For example, use the Name field to address each student by name, use the Email field to include each student's email address, and use the Program, Year, and Contact Number fields to include relevant information.
19. Preview the email messages by clicking Preview Results.
20. Complete the mail merge by clicking Finish & Merge > Send Email Messages.

Note: You will need to have an email client configured on your computer to use the Mail Merge feature in Word.