How to Create a Purchase Invoice in Tally Prime

Purchase Invoice in Tally Prime

Tally Prime is a popular accounting software used by businesses to manage their financial transactions. One of the key features of Tally Prime is the ability to create purchase invoices, which are used to record purchases made from suppliers. In this article, we will discuss how to create a purchase invoice in Tally Prime.

Step 1: Open Tally Prime and Select the Company 

To create a purchase invoice in Tally Prime, you need to first open the software and select the company in which you want to create the invoice. If you have multiple companies, you can select the appropriate one from the list of companies.

Step 2: Select the Voucher Type 

Once you have selected the company, you need to select the voucher type for creating the purchase invoice. In Tally Prime, you can select the "Accounting Vouchers" option from the gateway of Tally and then choose "F9: Purchase" from the list of voucher types.

Step 3: Enter the Supplier's Details 

In the "Purchase Invoice" screen, you need to enter the supplier's details such as name, address, and GSTIN. This information is important for recording the transaction accurately and for compliance with tax regulations.

Step 4: Enter the Invoice Number and Date 

Next, you need to enter the invoice number and date in the respective fields. This information is used to track the purchase and to reconcile the invoice with the supplier's records.

Step 5: Select the Purchase Ledger 

In the "Account" field, you need to select the appropriate purchase ledger from the list. This ledger is used to record the purchase amount and to track the amount due to the supplier.

Step 6: Enter the Details of the Items Purchased 

After selecting the purchase ledger, you need to enter the details of the items purchased such as the name of the product, quantity, rate, and tax details. This information is used to calculate the total amount of the purchase.

Step 7: Apply Discounts (If Any) 

If you want to apply any discounts, you can do so in the "Discount" field. This can be a percentage or a flat amount and is subtracted from the total purchase amount.

Step 8: Save the Purchase Invoice 

After entering all the necessary details, you can save the purchase invoice by pressing "Ctrl+A" or clicking on the "Save" button. The purchase invoice is now recorded in Tally Prime and can be used for tracking and reporting purposes.

In conclusion, creating a purchase invoice in Tally Prime is a straightforward process that involves entering the supplier's details, invoice number and date, purchase ledger, item details, and any discounts. By using Tally Prime to create purchase invoices, businesses can track their purchases and payments, reconcile supplier records, and comply with tax regulations.